Destination Wedding Planning

Modern Romance Getaway

Designed for the bride and groom who have planned some of their wedding but would like checklists, design help and some assistance in the months prior to their destination wedding.  Wedding planner would travel to location few days prior to bride and groom’s arrival to review and oversee vendors and venue plans.

What We Do

Consultation with Destination Wedding and Honeymoon Specialist

• Initial consultation
• Direction in picking the right destination and resort based on the initial consultation and my experience with all the destinations, resorts and hotels
• Present a comparison of all resorts, hotels airlines, ensuring all available offers and perks are awarded the wedding couple
• Manage all aspects of the group travel.  Work directly with guests so the bride and groom do not have to worry about making any arrangements for their guests – they call us, not the bride!
• Handle all group transportation at the destination
• Arrange all group excursions, meetings, dinners, all aspects of the wedding, decorating and photos – if no wedding planner or consultant is traveling with you.
• Help with information for shipping items to the destination for the wedding
• Review and explain all contracts for the group with regard to travel
• Review and explain all travel related information to all of the guests including cancel insurance
• Production of customized travel documents and itineraries for the bride and groom and each guest

Consultation & Planning

• Initial planning of ceremony & reception ideas
• Review secured vendors and vendor preferences
• Wedding day overview - style, theme & size
• Help in securing and locating vendors as needed
• Help in designing any stationary needs
• Discuss budget & planning needs
• Unlimited phone calls and e-mail
• Prepare a wedding day time line
• Prepare a rehearsal outline
• Gather vendor contact information
• Telephone each vendor to confirm arrivals & setup times
• Provide answers to vendor questions/problems
• E-mail wedding time line to vendors
• Create ceremony seating arrangements for family & guests
• Finalize reception room layout
• Checklists for what to pack, what needs to be delivered, etc.
• Greet vendors, wedding party & family
• Supervise setup of ceremony rentals
• Supervise set up of ceremony flowers
• Supervise and coordinate photographer & videographer setup
• Supervise setup of musicians and vocalist
• Coordinate with ceremony location coordinator
• Arrange guest book table and programs
• Setup unity candle & memorial candles
• Advise guest book table and program attendants
• Advise ushers or proper seating of family and guests
• Coordinate pre ceremony photos with photographer
• Confirm possession of rings prior to ceremony
• Arrive prior to vendor setup at reception
• Supervise vendor and facility setup
• Transfer guest book from ceremony to reception
• Setup sign in table with guest book at reception
• Setup bridal portrait and engagement photos
• Setup cake table with toasting glasses and cake cutting set
• Set up table numbers and place cards
• Set out favors, candles and menus on guest tables
• Line up bridal party and family for processional
• Cue musicians for entrance of processional
• Make certain bridal party and family attire is in place
• Cue bridal party & family to enter into ceremony
• Assist with late arrivals or any possible distractions to the ceremony
• Wedding day emergency kit
• Line up bridal party for announcements at reception
• Maintain and coordinate time line for all events during the reception
• Cue bride & groom, bridal party & family for special events
• Deliver final payments and gratuities for vendors when applicable

Service Guidelines

After reception, gather all wedding rentals and ensure that reception venue guidelines are followed

$945.00*

* All travel fees, accommodations, long distance calls, meals and transportation costs paid by client
* Long distance phone calls or faxes not included